Sheep Ireland flockbook management screens

Introduction

Sheep Ireland have designed an excellent flockbook management system which is currently being used by the Texel, Belclare, Galway & Rouge sheep societies to maintain their society flockbooks and manage their day to day society tasks such as pedigree cert generation and sales catalogue generation.

Fees

The fees that Sheep Ireland charge for this flockbook service are as follows;

  • €10 per flock (where the flock is a member of LambPlus).
  • €30 per flock (where the flock is not a member of LambPlus).

Reduced introduction fees apply to new flockbooks joining our service. For new societies joining, a fee of €10 is applied for all breeders regardless of LambPlus membership. This two year introduction period affords the breed society an opportunity to encourage breeders to join LambPlus, thus avoiding the €30 fee which applies to non-LambPlus flocks.

Sheep Ireland invoices each breed society using the flockbook screens at the end of each calender year. The invoice is based on the number of active breeders within the breed society as confirmed by the relevant breed society for the given year.

Services available to breed societies using the Sheep Ireland flockbook management service

  • Online facility to allow members to record their mating data.
  • Online facility to allow all society members birth notify their lambs.
  • Online facility to all society members to request the pedigree registration of their birth notified lambs.
  • The society secretary has access to a cert approval screen, where animals can be individually approved after all checks are completed – many checks are automatically carried out by the database, for example, both parents must be pedigree themselves, the lamb in question must have been birth notified before the society deadline, etc, etc.
  • An online flockbook for each specific society breed is provided – this can be linked to the breed society website to allow breeders and the general public to search for Pedigree sheep. Contains all Pedigree registered animals for that breed.
  • Online catalogue generator function

A nominated person in the society will have access to flockbook management system and will have full and complete control of all society activities – such as pedigree registrations, cert generation, sales catalogue generation. Sheep Ireland will have no part whatsoever in these activities. Back-up services will be available to users of the system through the Sheep Ireland office during normal office hours on 1850 601 901 or by emailing query@sheep.ie.

Online breeder screens

By using the Sheep Ireland flockbook screens all breeders in the breed society will have access to their own individual flock accounts. Each breeder will have their own unique username and password to access their flock accounts. A suite of webscreens will be available for the breeder to record all the relevant flock data for the breed society. The following is what is currently available.

  • Flock inventory screen
    • View the ancestry of each sheep
    • View progeny of each animal
    • View the pedigree status of each animal
    • View the mating history of each animal
    • Record the pregnancy scan of animals
  • Lambing screen – record the lambing information for all ewes
  • Mating screen – record the mating information for all ewes
  • Pedigree request screen – Request the pedigree registration of sheep in your flock
  • Flock reports
    • EuroStar profile – LambPlus breeders
    • Lambing report – View a summary of all lambing information. Choose past years also.
    • Ram report – compares the performance of sires used in the flock
    • Mating Report – View full summary of all matings recorded
    • Inbreeding checker – Run an inbreeding check on all rams/potential purchases to assess the inbreeding risk with each ewe in the flock.

Pedigree Cert generation

Breeders can request the pedigree registration of sheep within the flock through their own pedigree request screen. This request is immediately notified to the society administrator, who can then approve or reject the pedigree request. If after doing the relevant checks, the society administrator decides to approve the pedigree registration for a breeder, this will automatically generate a batch of certs ready for printing. These certs will generate as a PDF file, along with a cover page for each individual breeder containing name and address (envelope window ready) with the batch of certs, helping to make posting the certs easier.

The pedigree cert for animals is produce in PDF format and in a generic, plain format. This cert can then be printed onto society specific background paper/cardboard, which can contain the relevant information required by the breed society – breed logos, disclaimers etc.

Example cert

cert

Sales catalogue generation

Generating sales catalogues is extremely easy using the Sheep Ireland flockbook system. The society administrator simply needs to assemble the list of animals entered for the relevant. This list should be assembled on an excel sheet with the animals ID, Lot number & breeders comment (if relevant). Once this excel list is assembled a full sales catalogue can be assembled by uploading this excel sheet to the catalogue generator. Once all animals are on the database this catalogue will generate in a matter of seconds.

A catalogue explanation page and vendor will automatically generate as part of the overall catalogue. The society can if desired apply their own personalised catalogue cover. As the catalogue is generated in PDF format, it can be very easily emailed to a printer or printed by the society administrator.

The sales catalogue will accommodate both LambPlus and non-LambPlus ram breeders. €uroStar values will appear for LambPlus members and will not for non-LambPlus members.

Example catalogue page

cata